Sheldwich Football Club Privacy Notice

This privacy notice tells you what to expect us to do with your personal information when you make contact with us, or use our services.

Contact details

Email: info@sheldwichfc.com

What information we collect and why

We may collect or use the following types of information:

• Name

• Contact details (address, phone number or email)

• Any other relevant information specific to the service provided

How we use your information

We use your personal information for the following purposes:

• To provide and manage scheduled sporting activities and events

•  To process payments and refunds to and from our participants and our suppliers

•  To communicate with you regarding squad related enquiries and any communications related to the team

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.

• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.

• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting and using personal information to 1) To provide and manage scheduled sporting activities and events, 2) To process payments and refunds to and from our participants and suppliers, 3) To communicate with you regarding squad related enquiries and any communications related to the team and 4) organise fundraising activities are:

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from:

• Directly from you;

• Our website contains several links to our email address

How long we keep information

Sheldwich Football Club will retain data provided by you for only as long as is necessary. Received emails are stored securely, solely for responding to enquiries and are not shared with third parties. We are committed to ensuring that your information is secure. We have implemented appropriate technical and organisational measures to safeguard your personal data.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated: 22 January 2025